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Website Privacy Policy
 

NYS-IBA Website Privacy Policy

Introduction

Thank you for visiting the New York State Industrial Board of Appeals (NYS-IBA) website. This website is designed to make it easier and more efficient for individuals and businesses to interact with NYS-IBA. The New York State Industrial Board of Appeals recognizes that it is critical for individuals and businesses to be confident that their privacy is protected when they visit the NYS-IBA website.

Consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law, this policy describes NYS-IBA's privacy practices regarding information collected from users of this website.This policy describes what information is collected and how that information is used. Because this privacy policy only applies to this website, you should examine the privacy policy of any website, including other state agency websites, that you access using this website.

For purposes of this policy, "personal information" means any information concerning a natural person, which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. NYS-IBA does not collect any personal information about you unless you provide that information voluntarily.

Information Collected Automatically When You Visit this Website

When visiting this website, NYS-IBA automatically collects and stores the following information about your visit:

    1. The Internet Protocol address and domain name used, but not the e-mail address. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer;

    2. The type of browser and operating system you used;

    3. The date and time you visited this site;

    4. The web pages or services you accessed at this site;

    5. The web site you visited prior to coming to this web site; and

    6. The web site you visit as you leave this web site.

None of the foregoing information is deemed to constitute personal information.

The information that is collected automatically is used to improve this website's content and to help NYS-IBA understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and of least interest to our users, and to improve the utility of the material available on the website. The information is not collected for commercial marketing purposes and NYS-IBA is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes.

Cookies

Cookies are simple text files stored on your web browser to provide a means of distinguishing among users of this website. The use of cookies is a standard practice among Internet websites. To better serve you, we use "session cookies" to enhance or customize your visit to this website. Session cookies can be created automatically on the device you use to access this state agency website. These session cookies do not contain personal information and do not compromise your privacy or security. We may use the cookie feature to store a randomly generated identifying tag on the device you use to access this website. A session cookie is erased during operation of your browser or when your browser is closed.

If you wish, you may complete a registration to personalize this website and permit a "persistent cookie" to be stored on your computer's hard drive. This persistent cookie will allow the website to recognize you when you visit again and tailor the information presented to you based upon your needs and interests. NYS-IBA uses persistent cookies only with your permission.

The software and hardware you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some features of this website.

Disclosure of Information Collected Through This Website

The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. NYS-IBA will only collect personal information through this website or disclose personal information collected through this website if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to NYS-IBA by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by NYS-IBA for the purposes for which the user disclosed the information to NYS-IBA, as was reasonably ascertainable from the nature and terms of the disclosure.

However, NYS-IBA may collect or disclose personal information without user consent if the collection or disclosure is: (1) necessary to perform the statutory duties of NYS-IBA, or necessary for NYS-IBA to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law. NYS-IBA may disclose personal information to federal or state law enforcement authorities to enforce NYS-IBA's rights against unauthorized access or attempted unauthorized access to NYS-IBA's information technology assets.

Retention of Information Collected Through this Website

The information collected through this website is retained by NYS-IBA in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at the website of the NYS Archives. In general, the Internet services logs of NYS-IBA, comprising electronic files or automated logs created to monitor access and use of Agency services provided through this website, are retained for the duration of the use of the statistical software package and then destroyed. Information, including personal information, that you submit in an e-mail or when you initiate an online transaction such as a survey, registration form, application, certification or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.

Access to and Correction of Personal Information Collected Through this Website

Any user may submit a request to the NYS-IBA Records Access Officer to determine whether personal information pertaining to that user has been collected through this website. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the Records Access Officer is:

    Records Access Officer
    New York State Industrial Board of Appeals
    State Office Building Campus
    Building 12, Room 116
    Albany, New York 12240

The Records Access Officer shall, within five (5) business days of the date of the receipt of a proper request: (i) provide access to the personal information; (ii) deny access in writing, explaining the reasons therefore; or (iii) acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.

In the event that NYS-IBA has collected personal information pertaining to a user through the state agency website and that information is to be provided to the user pursuant to the user's request, the Records Access Officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through this Website

NYS-IBA is strongly committed to protecting personal information collected through this website against unauthorized access, use, or disclosure. Consequently, NYS-IBA limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information.

In addition, NYS-IBA has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For website security purposes and to maintain the availability of the website for all users, NYS-IBA employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this website.

Security

NYS-IBA limits employee access to personally identifiable information from this website to only those employees who need access to perform a specific job. Security measures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

NOTE: The information contained in this policy should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via this website. For site security purposes and to ensure that this website remains available to all users, NYS-IBA employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise cause damage to this website.

Links Disclaimer

In order to provide visitors with certain information, this website provides links to local, State and federal government agencies, and websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website. Once you link to another website from this website, including one maintained by the State, you are subject to the terms and conditions of that website, including, but not limited to, its privacy policy.

Information Disclaimer

Information provided on this website is intended to allow the public immediate access to public information. While all attempts are made to provide accurate, current, and reliable information, NYS-IBA recognizes the possibility of human and/or mechanical error. Therefore, NYS-IBA, its employees, officers and agents make no representations as to the accuracy, completeness, currency, or suitability of the information provided by this website, and deny any expressed or implied warranty as to the same.

The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through this website.

Contact Information

For questions regarding the Privacy Policy please contact our Albany offices at the following address: New York State Industrial Board of Appeals, State Office Building Campus, Building 12, Room 116, Albany, New York 12240.


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